Crisis Communications

Thanks to guest blogger Joan Stewart for sharing her timely advice.

What a week for learning about crisis communications! Here are five important lessons that Rep. Anthony Weiner taught nonprofit communicators. You’ve heard them all before but Weiner’s massive missteps clarify how important they really are:

  1. Never lie. Weiner thought he could fib his way through the crisis. But at almost every media interview, he got himself tangled up in his own lies and kept changing his story.
  2. Don’t criticize the messenger. Weiner called a reporter a “jackass” for asking a logical question, and that showed he was combative.
  3. Prepare talking points and stick to them. Weiner agreed to numerous media interviews but kept digging a deeper hole because he wasn’t prepared.
  4. When dumping bad news, tell it all, tell it first and tell it fast. The drip-drip-drip of bad news throughout the last two weeks helped this story grow long legs.
  5. Take full responsibility and apologize. Weiner claims “responsibility for my actions” but adamantly says he won’t resign. Expect politicians from both parties to pile on throughout the week and keep this story at the top of the news. A resignation would end the media frenzy.

Learn more here about how your organization should respond in a crisis.

P.S. Get more in-depth case studies, templates and tools, and guidance for nonprofit marketing success — all featured in the twice-monthly Getting Attention e-update. Subscribe today.

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Tips reprinted with permission from “The Publicity Hound’s Tips of the Week” ezine. Subscribe here and receive free the handy cheat sheet “89 Reasons to Write a Press Release.” Follow Joan Stewart on Facebook and on Twitter.

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Nancy Schwartz on June 8, 2011 in Crisis Communications | 1 comment
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Planned Parenthood faced a communications crisis last week when a clinic manager was videotaped covertly by actors working for an anti-abortion group, while she giving advice on getting medical care for under-age prostitutes. The stunt was designed to power the group’s campaign to cut off public financing for Planned Parenthood.

But Planned Parenthood responded to this crisis swiftly and comprehensively, emphasizing its commitment to “stay focused on giving women the health care they need and deserve.” Most importantly, Planned Parenthood didn’t leave it at traditional crisis communications. It acted swiftly to articulate the strategy behind the video stunt and to terminate the manager in question, as the organization does not provide health services to minors. And it leveraged the strong relationship it has with its community online…

I was pleased to hear from Planned Parenthood almost immediately after the news hit, via Facebook. I’m one of the organization’s 97,000 likes which means I saw this update before I heard the story elsewhere:

That was followed by several updates over the next few days, dripping out the organization’s response as the sequence of events became clear. Planned Parenthood’s use of Facebook for immediate and ongoing outreach — positioning the action as part of a de-funding attach, reinforcing its own values and focus, asking for support, pledging to do the right thing — motivated strong and vocal support for the organization.

Ironically, Planned Parenthood’s outreach to its Facebook community on its Facebook presence (a.k.a. audience research) had caught my eye earlier last week:

What better way to hone your social media presence than asking your community? Planned Parenthood has received 194 comments to date in just one week. The staff has taken an active role in the discussion, asking for clarification and thanking commenters. And the feedback they’ve received is really useful. Here’s a sampling:

  • It would be great to have info about volunteering/interning opportunities for young people with plenty of free time to give to good causes.
  • Seems like a lot; I see several posts per day, and I glaze over at least half of them.
  • Great idea to poll your supporters! Have you developed a formal strategy for utilizing social media? You can include more posts, links, and information without clogging the newsfeed by using customized tabs. If you want tips/strategies, I’d be happy to share! Keep up the good work.
  • I don’t know if I’d separate the info– I like the posts; hard to separate health info from the political since a lot of yourr health services are constrained by politics.

P.S. Learn how to strengthen your nonprofit’s marketing impact with the new 2011 Guide to Nonprofit Marketing Wisdom.

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Nancy Schwartz on February 7, 2011 in Social Media | 0 comments
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Mila Rosenthal, Executive Director of HealthRight International, is a Letter to the Editor (LOE) expert with a significant record of success. Read on to review her most recent success — a strong, concise, pointed Letter to the Editor of The New Yorker – and Rosenthal’s tips for your own efforts.

Re: A Deadly Misdiagnosis
December 6, 2010

Michael Specter describes the way that sketchy private clinics in India are preying on people at risk of tuberculosis, and simultaneously undermining an under-resourced public-health system (“A Deadly Misdiagnosis,” November 15th). When public and private health-care systems compete, poor people are often the victims, caught between lousy care and unaffordable care. We see this in Vietnam and in Russia—anywhere that a government is unable to devote sufficient resources to the public-health system, or unwilling to regulate a private one. Unfortunately, in countries such as these, diseases like TB will continue to spread until they reach populations rich enough to afford good treatment. According to the Universal Declaration of Human Rights, everyone has the right to health and well-being, which includes medical care. As Specter’s article illustrates, letting only the principles of the market shape health care in poorer countries means that most people will be denied that right.

Mila Rosenthal, Executive Director
HealthRight International

Here are Rosenthal’s tips for your Letters to the Editor:

  • Identify which type of Letter to the Editor you are writing. Rosenthal distinguishes between the letter to correct the public record and the advocacy letter, crafted to get your message out on an issue. Her New Yorker letter is the latter, designed to magnify the issue covered in the article she’s responding to, and to position HealthRight International as a major player in the health rights field. She does a great job in both respects.
  • Ensure that your letter is reviewed by your organization’s media expert. Rosenthal stresses the importance of the right program (in a large organization) submitting its Letter to the Editor, on the right issue at the right time. “Remember that an organization is likely to have a letter placed only once or twice a year,” she cautions.
  • Encourage local offices or activists to submit Letters to the Editor in local papers. National or international organizations have a lot to gain from local and regional coverage, says Rosenthal.
  • Self-publish your nonprofit’s Letter to the Editor whether they’re published or not in the target channel. HealthRight headlined the letter on its home page and covered it in depth on its website.

More on Writing Letters to the Editor that Gets Published and Read

How to Write a Letter to the Editor that Gets Published and Read (Case Study)

How to Write a Letter to the Editor that Gets Published and Read – Part Two – Letter to the Editor Tips from an Expert (Case Study)

P.S. Learn how to strengthen your nonprofit’s messaging with the all-new Nonprofit Tagline Database and 2011 Tagline Report.

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Nancy Schwartz on January 6, 2011 in Media Relations and Press | 1 comment
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Update: May 25, 3pm: TNC’s CEO and director of external affairs did an excellent job facilitating their live chat with supporters and critics. They answered some very hard questions.

But my core question remains — is TNC fulfilling its brand promise in accepting BP funding? If not, that brand is busted. They’ll need to reach out to their base to take their pulse.

Update: May 25, 2pm.  Good listening on TNC’s part, which is a crucial component of crisis communications. I received an email from a staffer on TNC’s digital media team at 12:13pm– just over an hour after this post went live–making himself and colleagues available for additional questions. We’re deep in conversation and I’ll keep you posted.

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Just when I thought I was done writing on how vital it is for every  organization to stay true to its mission and values  and the brand that conveys them in its actions, The Washington Post blows the cover on BP’s funding of top environmental organizations.

The Nature Conservancy (TNC) was highlighted in the article but the Post also reported that other leaders in the field–from Environmental Defense Fund to Conservation International–have benefited from BP dollars as well.  And although TNC responded quickly with a blog post from chief scientist Peter Kariva, and invited supporters and others to participate in an online chat this afternoon with CEO Mark Tercek, the comments on Kariva’s post (accumulated in just 24 hours at this point) showcase the anger felt on the part of TNC supporters.

This is brand gone bust big-time; far bigger even than the Komen-KFC cause marketing debacle since it’s all-organization and long-term rather than a single campaign.

There’s simply no way an environmental organization should be funded by a natural resources mining company–their key principles are radically opposed.  Yes to pragmatic consultation as a productive partnership. No to taking funding and participating in BP’s greenwashing campaign. Not that it’s black and white at all, but on these fronts — I think it should be. At least if TNC sticks to its mission and values, as expressed by its tagline Protecting Nature. Preserving Life.

Conversation on this mess is passionate, with emotions running high. Because all of us who’ve supported the environmental movement don’t understand how or why these organizations we’ve supported in multiple ways have betrayed us. And betrayal is exactly what it feels like when an organization we’ve supported and counted on for years (never more than now, with the oil spill tragedy underway) proves to be something other than what we thought (and it said-via its brand) it was.

The web is full of conversation on this story. Twitter friend Pam McAllister, a former TNC staffer, is deep in conversation with me and asserts that TNC has integrity, supporting its definition of its relationship with BP as “constructive engagement.” Katya Andresen asked me what TNC’s PR folks should be doing and blogged on it.

What’s your take on TNC’s (and the other organization’s) funding relationship with BP? Please comment below or email me to share your thoughts. I’ll share the conversation out with the GettingAttention.org community.

Thanks!

P.S. TNC should have followed these guidelines for guarding its brand and developing the right partnerships. Hindsight.

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Nancy Schwartz on May 25, 2010 in Branding and Messages, Crisis Communications, Partnerships | 12 comments
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nonprofit-branding-strategiesThanks for your intense interest in the Komen-KFC busted brand case study.

You jumped into the conversation on a critical issue in nonprofit marketing–what Komen should do next and ongoing standards for choosing partners, with an unprecedented level of participation. The 100 plus comments and emails submitted by Getting Attention e-update and blog  readers indicate the strong feelings about this deal.

What’s so compelling here is the range of issues the story raises for nonprofits of all foci, size and budget, including:

  1. The impact a bad decision makes on your organization, now and in the future—Komen and KFC forever?
  2. The importance of being poised for effective crisis communications—Komen has kept very quiet about the KFC partnership, letting others fill the space with their perspectives on the deal, and the issue.
  3. The necessity to define standards for partner selection—Standards are key baselines for decision making on partnerships of all kinds, although in general corporate partnerships require even more scrutiny.

Read the full article to learn how to handle these challenges to strengthen your nonprofit marketing now and in the long-term.

P.S. Messages that connect are a priority for all organizations and the prerequisite for motivating your base to act. Learn how to craft the most essential message — your tagline. Download the Nonprofit Tagline Report, filled with must-dos, don’t dos, case studies and 2,500+ nonprofit tagline examples!

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Nancy Schwartz on May 18, 2010 in Branding and Messages, Cause Marketing | 0 comments
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Here’s a great story for those of you tasked with  nonprofit marketing: Yesterday the New York Times picked up on the fact that a tagline saved hundreds of lives in Times Square.

The tagline is,  “If You See Something, Say Something,” which has been used by the Metropolitan Transit Authority (MTA) since  2002 as an anti-terrorist strategy in the post-911 world.

It’s posted on almost every bus and subway and I dare say that 90% of New Yorkers know it well and how to respond. And most of us are eager to focus our watchful eyes and ears on the safety of our city. That’s the positive outcome of consistent use of a short, powerful tagline.

This tagline’s impact is rooted in:

  • Consistent and widespread use (throughout the NYC public transit system)
  • Focused seeding of an idea, then motivation of a clear, specific action.
  • Strong graphic illustration that conveys the tagline idea, in a glance.

If a tagline can save Times Square, imagine what it can do for your nonprofit organization.

P.S. Messages that connect are a priority for all organizations and the prerequisite for motivating your base to act. Learn how to craft the most essential message — your tagline. Download the Nonprofit Tagline Report, filled with must-dos, don’t dos, case studies and 2,500+ nonprofit tagline examples!

Photo: Sion Fullana

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Nancy Schwartz on May 13, 2010 in Campaign Marketing Models & Tips, Taglines | 2 comments
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How Correcting Errors of Substance Builds Credibility Your Base's LoyaltyBack in November, I received this email from the folks at Environmental Defense Fund (EDF). It’s a powerful example of how acknowledging an error of substance (i.e., not a typo or missing photo) can be a good opportunity to reinforce your organization’s brand (in this case, reliability, accuracy and passion for the truth).

Here’s what happened:

  • In striving to write a succinct review of a recently-published article, EDF implied the incorrect reason behind wasted electricity in the electricity production process.
  • When the error was pointed out by an EDF member (an engineering professor), EDF morphed this mistake into a clarion call on its commitment to accuracy as the only way to “promote meaning solutions to our environmental challenges.”
  • Sam Parry, EDF’s director of Online Membership and Activism reached out to the initial email list with a pro-active apology, correcting the error, thanking the professor and asking readers to let him know whenever they spot an editorial error.
  • Outcome: Sam scored on multiple fronts — 1) Thanking EDF supporters for their support, 2) Stressing the organization’s passion for truth-telling and 3) Engaging supporters to help EDF perpetuate its focus on the “business of truth telling.”

Most communicators are mistake-phobic. We labor away — conceiving, writing, designing and finally…publishing our communications. And when something is wrong — no matter who finds it — it’s dismaying.

But it doesn’t have to be. Some errors are due to sloppiness, and that’s truly dismaying. But errors like this one can be a real opportunity. Congrats to EDF for seeing the opportunity in the mess, and responding artfully but authentically.

P.S. Don’t miss out on in-depth articles, case studies and guides to nonprofit marketing success — all featured in the twice-monthly Getting Attention e-update. Subscribe today.

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Nancy Schwartz on January 19, 2010 in Case Studies, Crisis Communications, Nonprofit Communications | 0 comments
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Reaching Out with Swine Flu in the Air I’ve heard from many nonprofit marketers lately who are unmoored by the uncertain environment in which we’re living. Swine (a.k.a. H1N1) flu is just the icing on the cake.

Folks are wondering how to respectfully engage with so much competing for attention and anxiety at an all-time high. So here are a few of my guidelines for effectively sharing stories on your organization’s impact, even now:

  1. Take your base’s pulse. Never assume you know how they’re feeling/thinking. Ask!
  2. Respond appropriately. The pulse enables you to do so, so make sure you’re on the mark. When you are, you’re much more likely to engage them.
  3. Relate your organization’s work to current crises, if there’s a real connection.
  4. If your org is in the middle of the crisis, talk about it.

Read the full set of guidelines and two case studies here.

P.S. Don’t miss out on in-depth articles, case studies and guides like this one — all featured in the twice-monthly Getting Attention e-update. Subscribe today.

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Nancy Schwartz on May 20, 2009 in Crisis Communications, Current Affairs, Nonprofit Communications, Strategy | 0 comments
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Aw Nuts Peanut Council Showcases Effective Crisis CommunicationsSince we have a 5-year-old who’s a peanut butter devotee, we’ve been following the peanut salmonella scandal closely. Our first step was to check the labels of all our peanut products against the FDA list of tainted products (all clear).

But I was astounded by the Peanut Council’s proactive and strategic response to the industry crisis. After all, peanut-based products have already taken a huge hit with the prevalence of childrens’ nut allergies. And now with this, the peanut industry is fighting for its life.

Here’s how they’ve handled this criss:

Way to go, Peanut Council for your best practices in crisis communications. When your org is facing a criss — follow the Council’s cue to go fast, thorough and non-defensive.

P. S. Don’t miss out on the in-depth articles, case studies and guides on nonprofit crisis communications and more featured in the Getting Attention e-alert. Subscribe today.

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Nancy Schwartz on January 29, 2009 in Case Studies, Crisis Communications, Nonprofit Communications | 0 comments
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