Is it time for a name change? There are many reasons why a nonprofit might change its name. Sometimes organizations undergo rebrands to improve their nonprofit marketing strategy. For others, they may have outgrown the previous name and need to update it to fit with a changing mission statement.
Whatever the reason, name changes can be a benefit to nonprofits dealing with issues like stagnant marketing, confusion from supporters, or generic names.
While a rename is certainly a big change, it follows a logical structure. There are about six steps in the name-changing process, and it’s easy to break each one into bite-sized pieces. This guide will review the three top things to know about a name change:
Whether you want a full rebrand or just a simple name change, the impact of updating your nonprofit’s name could be huge. Ready to learn more? Let’s get started.
1. Can a nonprofit change its name?
Yes, nonprofits can change their names. There are no formal requirements needed to start the name change process, but there are set procedures to follow.
First, check your internal requirements. Most nonprofits have a standard procedure for name changes laid out in their bylaws.
Beyond that, every U.S.-based nonprofit must report the name change to both the state in which the nonprofit operates and the IRS. Reporting procedures are different depending on what type of organization your nonprofit is. Incorporated organizations, trusts, and unincorporated associations all have different requirements.
While most nonprofits are incorporated, we’ll cover the requirements for each organization type later in this guide just in case you fall under a different classification.
2. Why would a nonprofit change its name?
Changing your nonprofit’s name requires time and energy, so think through your reasoning carefully before starting the process.
Here are a few instances where a name change may be right for your nonprofit:
Total Rebranding
Rebrands are often used to revamp an organization’s personality or voice. These typically involve changing the overall branding by introducing a new color scheme, logo, slogan, brand voice, and of course, name.
Rebrands happen for several reasons. Your current branding may appear clumsy or outdated, and a rebrand can bring its branding strategy up-to-date. Rebranding can be an opportunity to make your public image more cohesive and strengthen marketing efforts.
Disconnect Between Name and Mission
Your nonprofit’s name should convey your mission in a short, memorable way. Names that are disconnected from your mission can make marketing more challenging as you need to educate new supporters to associate your name with your mission rather than having the connection be automatic.
Let’s say your nonprofit’s mission focuses on reducing car accidents caused by cell phone use. While this goal may be inspired by a specific person impacted by distracted driving, naming the organization something like “The Hannah Foundation” doesn’t make the connection to the mission clear. Instead, choose a name that ties into the mission such as “Drive Safe for Hannah.”
The Name Was Generic or Vague
Sometimes nonprofits use names that apply to their mission but are too broad. The name you choose should connect to your mission and be specific enough to set your nonprofit apart.
When you think about great names, a few nonprofits probably come to mind. Organizations like the World Wildlife Fund state exactly what their mission is while staying short and memorable. On the other hand, something like “Nature Fund” doesn’t stand out in the same way.
The Name Is Difficult to Remember
Your nonprofit’s name should be easy for people to remember after hearing or reading it just once or twice.
Long or complicated names are less memorable. If your nonprofit’s name looks more like a phrase than a name, supporters may have trouble remembering it.
Organizations may also have names that are confusing or difficult to spell either on paper or aloud. Names that use overly complex words or long acronyms often result in misspellings.
3. How do you change your nonprofit’s name?
There are six steps involved in changing your nonprofit’s name.
Keep in mind that some aspects of this process will differ depending on what state your organization is located in. Check your state’s guidelines before beginning the process on your own.
Step 1: Select a new name.
Often it is easy to know when you need a new name. However, it can be much more difficult to actually pick one out.
The best way to get started is to agree on what you want the new name to accomplish. Select a goal that stems from issues with prior names or future marketing goals or aspirations for your nonprofit.
The new name should be descriptive and connect to your mission. Your nonprofit’s name greatly impacts supporters’ first impressions of an organization. Your name should be true to your mission, memorable, and easy to say or spell.
There are many ways to craft the perfect name. For example, consider:
- Highlighting your nonprofit’s location in its name to appeal to local donors.
- Using a relevant last name, like your founder’s or someone impacted by your target issue, in your name to add specificity and a personal touch.
- Brainstorming a clever turn-of-phrase that supporters will remember.
Try creating a word cloud to help with brainstorming and narrowing down words and phrases you’d like to include. For example, an environment-focused nonprofit might have a word cloud that looks something like this:
Meet with members of your staff to get name suggestions and gather feedback about your top choices. A variety of perspectives can help you better understand how different audiences are likely to react to your name.
Step 2: Confirm the name is available and permitted to be used.
Before moving forward with any other steps in this process, make sure the name you want is available in your state. Guidestar’s Directory of Charities and Nonprofit Organizations is a good place to start. Avoid any names that are too similar or the same as names that are already in use.
Consider your state’s requirements for nonprofit names. These requirements exist to prevent any confusion about what your organization is. The rules are different for each state, but here are the most common ones:
- The name cannot be the same as another in that division. Check for any organizations that have the name you are considering. If there are any names that are too similar, you should choose a different name to avoid confusion.
- The name must end with a corporate designator. Corporate designators include terms like “Inc.” or “Corp.” that follow the name of your organization. These designators serve to indicate that your nonprofit is incorporated.
- The name is not allowed to include certain words. Certain words are banned from use in a nonprofit’s name. This includes words like “bank,” “reserve,” “United States,” and “federal.” Words like this are usually banned to avoid any confusion with government agencies.
This step is important, and skipping it can halt your progress down the road.
Step 3: Consult your organization’s bylaws.
Most incorporated nonprofits have articles or bylaws that outline the renaming process. In many cases, these articles officially reference the name change.
Typical rules and procedures vary across organizations, but in most situations, you will need to hold a vote. Votes may involve all members of the nonprofit or just board members, but in either case, a majority vote is required. After a successful vote, amend your organization’s bylaws as needed to reflect the name change with the official support of your organization’s members.
So, what is the best way to get started? Inform your board about the potential name change and put it on the agenda for your next meeting. Letting members know about the name change ahead of time ensures it isn’t a surprise and gives them time to weigh the pros and cons of a new name. If the meeting is too far away, holding a meeting specifically about the name change is an acceptable way to take a vote.
Step 4: Notify your state.
After securing a majority vote and amending your nonprofit’s bylaws, the next step is to report the name change to your state. This must be the same state that your organization is incorporated in.
Each state has different notification procedures. Some require that any changes in your nonprofit’s articles of incorporation or bylaws mean these documents must be resubmitted. You can find more specific directions and resources on your state’s Secretary of State website.
You must have proof that the state accepted your name change before you can report the name change to the IRS.
Step 5: Report name change to the IRS.
The IRS website features detailed guidelines on how to report name changes, but we’ll provide a quick overview here. For most nonprofits, the steps for reporting your name change to the IRS are:
- File a tax return. Nonprofits are required to file an annual tax return. On that return, there is a space to indicate a name change. However, nonprofits that do not wish to wait until tax season may report the change by letter or fax.
- Include amended articles of incorporation and/or bylaws. Submit any amendments made to your organization’s articles of incorporation or bylaws. You should include proof that your state accepted these amendments, so notify your state before the IRS.
- Request an affirmation letter that indicates the new name. After reporting your name change to the IRS, request an affirmation letter. This letter confirms the name change and shows the new name in place of the old one.
These steps apply to most nonprofit organizations, but not all. Certain types of nonprofits, including incorporated organizations, trusts, and unincorporated associations, may have different renaming processes depending on their state.
Here’s an overview of the requirements for these types of nonprofits:
Incorporated Organization
Incorporated organizations are legal business structures that are separate from the individuals that founded them. This is the most common type of nonprofit.
If your nonprofit is an incorporated organization, the IRS requires two submissions to report a name change. First, you must report a copy of any amendments made to the articles of incorporation. These articles are essentially your organization’s rules. Next, you need proof that your state approved your organization’s name change.
A Trust
Trusts operate slightly differently than standard nonprofits. Trusts involve trustees as administrators of the trust and are not necessarily separate from the owners of the trust.
The IRS requires trusts to report a copy of the amendment or a resolution to amend the trust instrument. The trust instrument is similar to an incorporated organization’s articles of incorporation. The amendments must show an effective date of the name change and be signed by one or more trustees.
Unincorporated Association
Unincorporated associations are partnerships of at least two people who are working to better the public but have not established a formal legal structure. These groups are common, and many people form them without realizing it. They can include groups as simple as a few friends joining together to raise money for a school event.
The requirements for unincorporated associations are similar to incorporated organizations and trusts. The IRS requires a copy of amendments made to your organizing document. This document should show the date the name change goes into effect and must be signed by at least two members.
Step 6: Inform the public.
While not required by law, letting your donors know about your name change is essential for maintaining their support.
Start by letting supporters know about the name change and when it will be implemented in advance. Send out an email to supporters on your emailing lists. For those not subscribed, make a blog post or post on social media, depending on which is likely to get more traffic.
Then, update any place your new name will show. This includes websites, social media accounts, email lists, and bank accounts.
Your nonprofit should update and inform the nonprofit sphere about its name change, too. Perform a quick Google search using your organization’s old name, noting any groups that may use that name to advertise or increase awareness about your nonprofit. Contact these groups to update them about your new name. Additionally, update any nonprofit databases your old name may be listed in, such as a matching gift database.
Last, the Google Ad Grant tool can be a useful tool for spreading the word about your name change. Update all of your ad campaigns to reflect your new name. Then, whenever someone searches for keywords relevant to your nonprofit, they’ll learn to associate those ideas and topics with your new name.
If your nonprofit is looking to elevate its branding strategy, consider partnering with Getting Attention’s team of nonprofit marketing experts. At Getting Attention, we specialize in enhancing digital marketing for nonprofits with Google Grants. To learn more about our nonprofit marketing services, explore how the Google Ad Grant can be the first step to getting your new name in front of supporters.
Want to learn more about nonprofit marketing and branding strategy? Check out these resources:
Securing Corporate Sponsorships: How to Lock Down Support
/in Nonprofit Communications, Nonprofit Fundraising /by Jessica KingAs a nonprofit organization, you’re always on the lookout for new and improved ways to secure revenue for your cause. One of the most underutilized sources of nonprofit funding is corporate giving—and within that subcategory, corporate sponsorships can maximize your fundraising potential.
But what exactly are the opportunities available, and how can your team go about securing corporate sponsorships to help fund your mission? This guide will provide you with everything you need to know by exploring the following key topics:
Partnering with for-profit businesses can often be one of the most lucrative and impactful fundraising strategies for organizations of all shapes, sizes, and causes. And don’t forget—participating companies benefit greatly as well. Let’s start with the basics.
What Are Corporate Sponsorships?
Corporate sponsorships are an extremely popular form of corporate giving in which companies provide funding or resources to nonprofit partners. This often takes place in the context of a particular fundraising event, campaign, or project.
For organizations looking to diversify their funding sources by exploring new streams of revenue, sponsorships can be a great place to start. And there are different types of corporate sponsorships available, too! These include:
Regardless of the kind of sponsorship agreement between an organization and a corporate partner, the common denominator is that the nonprofit receives some sort of support from a for-profit business.
Who Benefits From Corporate Sponsorships?
Corporate sponsorships are mutually beneficial relationships, with both parties benefiting significantly from participating in the partnership. Let’s take a look at key advantages for the two primary stakeholders in a corporate sponsorship relationship:
Alt text: This graphic and the text below explain the benefits of securing corporate sponsorships for both nonprofits and businesses.
In some forms of corporate giving, there are even more beneficiaries to the partnerships—for example, the companies’ employees or the nonprofits’ donors. Employees may feel an increased sense of pride in the businesses they work for when their employers take part in philanthropy. And donors are often provided with new ways to support their favorite organizations—such as through an upcoming event sponsored by a local business.
The Four Stages of Securing Corporate Sponsorships
You understand the advantages of corporate sponsorship participation, and you’re ready to dive in. But where exactly should you start? We’ve broken the process down into four simple steps!
1. Identify Potential Corporate Sponsors
Before you can secure corporate sponsors for your cause, you need to determine who your ideal sponsors are. Although your ideal sponsor will vary depending on your mission, campaign, and funding priorities, you should consider:
Compile a list of prospective corporate sponsors to provide your solicitation team with a wide array of possibilities and improve your chances of success.
2. Cultivate Business Relationships
Like with any donation request, it’s important to have an existing relationship with potential contributors before jumping into the actual solicitation of funding.
To begin developing relationships with corporate partners, consider:
Not only are you likely to win more corporate sponsors this way, but it also helps establish a sense of familiarity with each party and makes the sponsorship feel relational rather than solely transactional.
3. Create a Value Proposition
Your organization’s value proposition is essentially the answer to the business asking, “What’s in it for me?” One of the most common types of value propositions is that of co-marketing efforts and improved brand reputation. Here’s an example:
This value proposition is vital for securing corporate sponsorships, but keep in mind that the benefit to the corporation should not outweigh the benefit to the organization. If it does, the IRS may classify income as “unrelated business income” (taxable) as opposed to a “charitable contribution” (tax-free).
The quality of the co-marketing benefits you offer can make a big difference to sponsors. To improve your value proposition and secure more sponsors, sign up for the Getting Attention newsletter to get marketing tips in your inbox!
4. Make Your Corporate Sponsorship Ask
Now it’s time to make the actual request—and this can be the most nerve-wracking step in the process for many fundraisers. As you get to this point, consider the following best practices:
As you start these conversations, it’s also essential that your team knows how and when to take no for an answer. Some companies simply won’t be able to contribute right now—but if you leave your conversation on a positive note, they’ll be more likely to consider partnering with your organization in the future.
What does corporate sponsorship look like?
All of these strategies sound good in theory, but what does corporate sponsorship look like in the real world? There are several examples from well-known companies, such as:
For examples that are closer to home, look to your local charities. Their websites and social media promotions might highlight a local business, which is a huge indicator of corporate philanthropy! For example, if a local animal shelter was able to offer free adoptions one weekend because of a bank’s contribution, you might inquire more about the bank’s charitable donations.
How to Secure More Corporate Sponsorships: FAQ
Still have questions about securing corporate sponsorships for your nonprofit? Here are answers to some common questions organizations have throughout the process.
What should I do after securing a corporate sponsorship?
After securing corporate sponsorships, focus on solidifying your relationship with the company. Share resources about your organization’s work, additional engagement opportunities, mission success stories, and more. Make sure both teams are on the same page with what exactly the sponsorship entails, including logistics surrounding funding transfers.
Once the sponsorship concludes, continue developing your partnership with the company. Maintaining a personal relationship is essential for showing your appreciation for the company’s support. And as an added bonus, they’ll likely be more inclined to partner with your team on future endeavors!
How should we acknowledge corporate sponsors?
The ways in which your organization acknowledges its sponsors will depend on your nonprofit itself, the event or campaign being sponsored, and the company you’re partnering with. For example, if you’re hosting a community event, you might acknowledge a sponsor by providing them with a tent or other area to promote their business.
Keep in mind that some forms of public acknowledgment may be specifically laid out in the sponsorship agreement. This might include:
If you want to branch out and acknowledge your sponsors using an additional free marketing channel, consider utilizing the Google Ad Grant. With this resource, you can place free advertisements highlighting your campaign and your sponsor at the top of relevant Google search results pages.
What are other top corporate fundraising opportunities?
If a company has shown particular interest in philanthropy before, it might be increasingly inclined to participate in other types of corporate sponsorship. If your team is interested in additional corporate giving programs, we recommend the following:
Be sure to note that various forms of corporate giving opportunities often tend to overlap! For instance, studies show that 85% of the top matching gift companies also offer volunteer grant programs for their employees.
Not to mention, your organization can also work directly with a company to craft a dedicated partnership that aids both teams in reaching their goals. One of the best examples of this would be a custom matching gift program. Even if a company doesn’t offer a widely available donation-matching initiative, its leadership may decide it’s ready to test the waters with a limited-scale program—such as by matching employee donations solely to your nonprofit cause.
Additional Corporate Sponsorship Resources
Now that you have a solid foundation for how to locate opportunities and propose partnerships, you’re ready to get started. But your efforts in securing corporate sponsorships on behalf of your organization are just beginning!
Interested in learning more? Explore other top corporate fundraising resources here:
4 New Revenue Streams Your Nonprofit Can Start Using Now
/in Nonprofit Communications, Nonprofit Fundraising /by Jessica KingFundraising can be a little unpredictable. While your nonprofit likely has a good idea of how much funding you can expect from month to month, chances are that a significant percentage of your support comes from individuals who can occasionally change their minds or act in ways you might not have predicted.
Fortunately, there are a variety of resources your nonprofit can use to increase your funding’s reliability. Specifically, you can add new revenue streams to your fundraising strategy. Adding new sources of revenue may sound like a lot of work on the surface, but in reality, there are many your nonprofit can tap into almost immediately without disrupting any of your other fundraising efforts.
From passive fundraisers to untapped philanthropy programs, your nonprofit can get started right away with these four revenue streams:
Keep in mind that these revenue streams are meant to supplement your main fundraising activities. After all, you’ll still need to perform your usual donor outreach and campaigning to alert donors to new ways they can support your nonprofit. With that in mind, let’s get started.
1. Online Shopping Programs
Do your supporters shop online? Chances are that many of them do, as research has shown there were 256 million online shoppers in 2020, and that number is only expected to grow over the next few years. Your nonprofit can make the most of this trend by encouraging your supporters to participate in an online shopping program.
Online shopping programs have supporters essentially shop for your cause when they shop at participating retailers. A percentage of the sales total for each of your supporters’ purchases will be sent to your nonprofit. Plus, these contributions come from the retailers, which means your supporters won’t need to spend any more than they normally would while shopping.
To launch an online shopping fundraiser, you’ll need to get in touch with your supporters and guide them through the following steps:
Maintaining strong communication with your supporters is essential for a successful online shopping program. Unlike set-it-and-forget-it fundraisers, online shopping programs greatly benefit from regular promotion to attract new supporters to your program and remind current supporters to continue participating.
2. Grocery Store Fundraisers
While it may be true that not all of your supporters regularly shop online, all of your supporters do need to make routine trips to the grocery store, giving them another chance to help out your nonprofit. Like online shopping fundraisers, grocery store fundraisers help nonprofits earn revenue by contributing a percentage of your supporters’ sales total to your organization.
Many popular grocery store chains have fundraising programs that your nonprofit can apply to, allowing supporters to help your organization while they shop. Of course, many grocery stores have unique rules for their fundraising program, so be sure to research your local chains before applying.
Once you join a grocery store fundraising program, be sure to promote it to your supporters. Let them know where and how they can participate, as well as any additional details they need to know to have their contributions count. For example, some grocery stores may need participants to join their rewards or membership program first, which often requires filling out a form in-store or signing up online.
But don’t stop marketing your program after an initial email letting supporters know it’s gone live. Regularly promote it along with your other fundraisers to let new supporters know how they can make more ethical shopping decisions with your program, while also reminding your current supporters to continue shopping at your partner grocery store.
3. Employer Gifts
Each time your supporters donate or volunteer, they can earn your nonprofit additional revenue through matching gift programs. Matching gift programs are contributions made by your supporters’ employers, meaning they won’t need to give any extra themselves to make their support go further.
There are two main types of employer matching programs, and your supporters can make use of both of them to help drive additional income:
While your nonprofit can encourage supporters to research if they are eligible for donation matching or volunteer grants, there are a variety of online fundraising tools that can make the process much easier. For example, matching gift databases allow supporters to enter the name of their employer and then be paired with the necessary matching gift forms automatically.
4. Google Ad Grant
You can’t start using revenue from a Google Ad Grant right off the bat, but you can set your nonprofit up to qualify for one almost immediately. Google Ad Grants are specifically for online advertising, giving nonprofits $10,000 in ad credits a month. This can significantly change a nonprofit’s online outreach strategy and free up funds that might have previously been allocated to marketing.
To get started applying for a Google Ad Grant for your nonprofit, ensure that you meet these three requirements:
Nonprofits who already have accomplished these three tasks can jump straight into making their Google for Nonprofits Account and applying for a Google Ad Grant. Google will then assess a nonprofit’s website to determine if they are eligible, and, if so, they can begin designing and launching their ad campaigns with their new revenue.
Adding new fundraisers to your calendar can be easy. Explore options that are easy for you and your supporters to get started with, while also considering programs that might take a little while to apply for but can then start earning reliable revenue for the foreseeable future. Good luck!
Does Your Website Need Plugins, Add-Ons, or Custom Software?
/in Nonprofit Communications, Nonprofit Tools /by Jessica KingPicture this: you’re getting ready to launch a digital fundraising campaign, which means you need your website to be in tip-top shape. On top of that, you’re trying to get your donor database organized so that you know who exactly you should reach out to.
As you’re planning your virtual fundraising events for the campaign, you find that your technology can’t quite keep up. You know there’s a whole bunch of features out there that can help, but you don’t know which ones you need. What do you do?
The world of nonprofit technology and website building can feel overwhelming for anyone, but especially if you don’t consider yourself a tech wizard. Even when you’ve picked your theme, visual builder, and domain name, there still seems to be a ton of additional features you can download to enhance your website. From plugins to add-ons to custom software, it can be difficult to know what you actually need.
But don’t worry — we’re here to help! We’ve put together this guide to explain everything you need to know about the features you can download or create to enhance your website, including:
Whether you have a consultant on your side or you’re navigating this on your own, this guide will help you determine which features you should invest in and which ones you might be able to skip. Let’s dive in!
All About Plugins
First on our list is plugins. Plugins are downloadable features that you can add to your content management software (known as a CMS or website builder) that can enhance your platform. Plugins are most commonly used to add features or functionality to a web builder.
There are tons of plugins to choose from, so how do you know which ones are right for your nonprofit? Here are some tips for selecting plugins:
Only you can decide which plugins are right for your site, but make sure you look at each option with scrutiny. If you’re already feeling the choice paralysis, check out this Cornershop Creative guide to WordPress plugins for nonprofits. They did the hard work of finding the best plugins so you don’t have to!
All About Add-Ons
Now you might think that plugins and add-ons are the same thing, but here we’re referring to Add-Ons as features built-in as options or tools within the platform you are already trying to use.
It’s important to note that some plugins and add-ons may fulfill a similar purpose. As you’re looking for plugins, check first to see if the platform or program you’re using already offers the same feature in the form of an add-on. For instance, you likely won’t need a plugin to create a blog for your site. Your web builder will already have plenty of tools and add-ons to help you add a blog directly to your site.
Here are some examples of add-ons that your nonprofit might find valuable for your website:
As you begin your noble quest for plugins, take a look at all of the add-ons that your web builder already offers. You may find that you already have everything you need and, if not, you’ll at least be able to minimize the number of third-party applications that you’ll need to download.
All About Custom Software
Custom software is a bit different from plugins or add-ons, in that it’s specifically designed to meet your needs and can take the form of a donor database, personalized plugin, a data integration, or anything else that you might need. Compared to plugins and add-ons, custom software may require a bigger investment, but there are plenty of reasons why you might want (or need) custom tech.
Here are a few reasons why your nonprofit might decide to invest in custom software:
Custom software requires more time and energy to build, but the payoff can be higher when compared to other, generic applications. To get custom software, you’ll have to define your needs and find a tech consultant who specializes in nonprofits and popular nonprofit platforms to help. Ultimately, you should decide to build custom software if you have an important need that can’t be met by software that’s already out there!
There you have it: your complete guide to everything plugins, add-ons, and custom software. Hopefully this guide has helped you get a better understanding of what type of technology will be most useful for your nonprofit. You’ll have a fully optimized website or platform in no time!
Community Needs Assessment: Tips to Strengthen Volunteering
/in Nonprofit Communications, Volunteers /by Jessica KingVolunteering takes many forms, whether it’s helping promote your nonprofit’s digital fundraisers or devoting a few hours a week to further one of your nonprofit’s initiatives. Volunteers give their time for a variety of reasons, such as a desire to support a cause they believe in, make friends with other volunteers, or even fulfill a school or work requirement.
Many volunteers work with nonprofits that promise to help their communities. If your nonprofit is interested in launching a local volunteer initiative, you should start by completing a community needs assessment. Get Connected by Galaxy Digital’s guide to community needs assessments explains that these evaluations are tools nonprofits can use to identify what needs are present in a community and if the community has the resources available to meet those needs. Then, you can create a framework for ensuring those necessities are fulfilled.
Completing a community needs assessment and using it to guide your volunteer program will lead to a stronger, more focused volunteer effort that will effectively meet the needs of your community and be fulfilling for participating volunteers.
To help your nonprofit make use of this tool, this article will first explore how a community needs assessment can be used to make practical improvements to your volunteer program, before diving into three top tips for putting your assessment into action. Let’s get started.
How can a community needs assessment enrich your volunteer program?
A community needs assessment can assist your nonprofit in identifying gaps in your community’s services that your volunteer program can fulfill. The first thing a community needs assessment can help you do is categorize different types of needs and sort them by importance.
There are four types of community needs:
Your nonprofit can use these needs types to compare multiple needs that are discovered from your survey. Additionally, you should take into consideration which problems your nonprofit has the resources to solve and where your volunteers’ time will be best spent.
Identifying these needs can also inform your volunteer recruitment strategy. For example, if your community has a need related to technical skills, your nonprofit would know to add that as a qualification in your volunteer recruitment messages.
Top Tips for Using Community Needs Assessments To Strengthen Volunteering
1. Align community needs and your volunteers’ skill sets.
As mentioned, community needs should influence the volunteers you recruit and assign to specific projects. If you already have a running volunteer program with several individuals you can reach out to about your new project, be sure to consider their specific skill sets and how they relate to your community’s needs.
You can learn more about your current volunteers with a volunteer survey and attract new volunteers with the right skills by writing thorough job descriptions. Here’s a breakdown of these two tools:
As you focus your volunteer program around specific community needs, you will likely have volunteers whose skills don’t quite align with your highest priority projects, but who still want to help. Do your best to find roles for all of your volunteers to keep them engaged with your organization. Doing so will ensure you have additional hands on deck when a project they are qualified for comes along.
2. Develop a clear plan of action to address each need.
Your community needs assessment can help your nonprofit gather necessary information and data that can be used to create an action plan for your volunteer program. Essentially, your nonprofit will need to first take into account what needs exist in your community, the resources and budget you have available to solve those needs, and your volunteers and their individual time commitments and skillsets.
With these various factors in mind, your nonprofit can create a SMART goal for your volunteer programs. SMART goals are goals that are:
When setting your goal, be sure to account not just for the results you would like to see, but the resources, logistics, and planning that will need to go into your program. For instance, if your volunteers need any training to complete a specific task or use a software program, you will need to schedule some instruction time into your volunteer program.
3. Spread the word about your plan of action with volunteers.
You can keep your volunteers engaged by sharing with them how your community needs assessment has shaped your program’s strategy. As members of the community themselves, your volunteers will be excited to see you’ve taken community needs into consideration.
You can get the word out about your program and approach by:
You can give your volunteers an additional way to support your organization, and their community along with it, by sharing information about volunteer grants. Crowd101’s article on volunteer grants defines them as “monetary donations companies make to eligible nonprofits where their employees regularly volunteer.”
In other words, when eligible volunteers work a certain amount of hours at your nonprofit, they can fill out an application with their employer, who will then donate to your nonprofit. Help your volunteers discover if they qualify for a grant and provide assistance as they complete their applications.
Your community supports your nonprofit in all its efforts, and you can pay them back by discovering and attending to their needs through your volunteer program. Take the time to learn how you can help your community, and use the information you collect to inform your volunteer strategy. Good luck!
Considering a Nonprofit Name Change? 3 Things to Know
/in Nonprofit Communications /by Jessica KingIs it time for a name change? There are many reasons why a nonprofit might change its name. Sometimes organizations undergo rebrands to improve their nonprofit marketing strategy. For others, they may have outgrown the previous name and need to update it to fit with a changing mission statement.
Whatever the reason, name changes can be a benefit to nonprofits dealing with issues like stagnant marketing, confusion from supporters, or generic names.
While a rename is certainly a big change, it follows a logical structure. There are about six steps in the name-changing process, and it’s easy to break each one into bite-sized pieces. This guide will review the three top things to know about a name change:
Whether you want a full rebrand or just a simple name change, the impact of updating your nonprofit’s name could be huge. Ready to learn more? Let’s get started.
1. Can a nonprofit change its name?
Yes, nonprofits can change their names. There are no formal requirements needed to start the name change process, but there are set procedures to follow.
First, check your internal requirements. Most nonprofits have a standard procedure for name changes laid out in their bylaws.
Beyond that, every U.S.-based nonprofit must report the name change to both the state in which the nonprofit operates and the IRS. Reporting procedures are different depending on what type of organization your nonprofit is. Incorporated organizations, trusts, and unincorporated associations all have different requirements.
While most nonprofits are incorporated, we’ll cover the requirements for each organization type later in this guide just in case you fall under a different classification.
2. Why would a nonprofit change its name?
Changing your nonprofit’s name requires time and energy, so think through your reasoning carefully before starting the process.
Here are a few instances where a name change may be right for your nonprofit:
Total Rebranding
Rebrands are often used to revamp an organization’s personality or voice. These typically involve changing the overall branding by introducing a new color scheme, logo, slogan, brand voice, and of course, name.
Rebrands happen for several reasons. Your current branding may appear clumsy or outdated, and a rebrand can bring its branding strategy up-to-date. Rebranding can be an opportunity to make your public image more cohesive and strengthen marketing efforts.
Disconnect Between Name and Mission
Your nonprofit’s name should convey your mission in a short, memorable way. Names that are disconnected from your mission can make marketing more challenging as you need to educate new supporters to associate your name with your mission rather than having the connection be automatic.
Let’s say your nonprofit’s mission focuses on reducing car accidents caused by cell phone use. While this goal may be inspired by a specific person impacted by distracted driving, naming the organization something like “The Hannah Foundation” doesn’t make the connection to the mission clear. Instead, choose a name that ties into the mission such as “Drive Safe for Hannah.”
The Name Was Generic or Vague
Sometimes nonprofits use names that apply to their mission but are too broad. The name you choose should connect to your mission and be specific enough to set your nonprofit apart.
When you think about great names, a few nonprofits probably come to mind. Organizations like the World Wildlife Fund state exactly what their mission is while staying short and memorable. On the other hand, something like “Nature Fund” doesn’t stand out in the same way.
The Name Is Difficult to Remember
Your nonprofit’s name should be easy for people to remember after hearing or reading it just once or twice.
Long or complicated names are less memorable. If your nonprofit’s name looks more like a phrase than a name, supporters may have trouble remembering it.
Organizations may also have names that are confusing or difficult to spell either on paper or aloud. Names that use overly complex words or long acronyms often result in misspellings.
3. How do you change your nonprofit’s name?
There are six steps involved in changing your nonprofit’s name.
Keep in mind that some aspects of this process will differ depending on what state your organization is located in. Check your state’s guidelines before beginning the process on your own.
Step 1: Select a new name.
Often it is easy to know when you need a new name. However, it can be much more difficult to actually pick one out.
The best way to get started is to agree on what you want the new name to accomplish. Select a goal that stems from issues with prior names or future marketing goals or aspirations for your nonprofit.
The new name should be descriptive and connect to your mission. Your nonprofit’s name greatly impacts supporters’ first impressions of an organization. Your name should be true to your mission, memorable, and easy to say or spell.
There are many ways to craft the perfect name. For example, consider:
Try creating a word cloud to help with brainstorming and narrowing down words and phrases you’d like to include. For example, an environment-focused nonprofit might have a word cloud that looks something like this:
Meet with members of your staff to get name suggestions and gather feedback about your top choices. A variety of perspectives can help you better understand how different audiences are likely to react to your name.
Step 2: Confirm the name is available and permitted to be used.
Before moving forward with any other steps in this process, make sure the name you want is available in your state. Guidestar’s Directory of Charities and Nonprofit Organizations is a good place to start. Avoid any names that are too similar or the same as names that are already in use.
Consider your state’s requirements for nonprofit names. These requirements exist to prevent any confusion about what your organization is. The rules are different for each state, but here are the most common ones:
This step is important, and skipping it can halt your progress down the road.
Step 3: Consult your organization’s bylaws.
Most incorporated nonprofits have articles or bylaws that outline the renaming process. In many cases, these articles officially reference the name change.
Typical rules and procedures vary across organizations, but in most situations, you will need to hold a vote. Votes may involve all members of the nonprofit or just board members, but in either case, a majority vote is required. After a successful vote, amend your organization’s bylaws as needed to reflect the name change with the official support of your organization’s members.
So, what is the best way to get started? Inform your board about the potential name change and put it on the agenda for your next meeting. Letting members know about the name change ahead of time ensures it isn’t a surprise and gives them time to weigh the pros and cons of a new name. If the meeting is too far away, holding a meeting specifically about the name change is an acceptable way to take a vote.
Step 4: Notify your state.
After securing a majority vote and amending your nonprofit’s bylaws, the next step is to report the name change to your state. This must be the same state that your organization is incorporated in.
Each state has different notification procedures. Some require that any changes in your nonprofit’s articles of incorporation or bylaws mean these documents must be resubmitted. You can find more specific directions and resources on your state’s Secretary of State website.
You must have proof that the state accepted your name change before you can report the name change to the IRS.
Step 5: Report name change to the IRS.
The IRS website features detailed guidelines on how to report name changes, but we’ll provide a quick overview here. For most nonprofits, the steps for reporting your name change to the IRS are:
These steps apply to most nonprofit organizations, but not all. Certain types of nonprofits, including incorporated organizations, trusts, and unincorporated associations, may have different renaming processes depending on their state.
Here’s an overview of the requirements for these types of nonprofits:
Incorporated Organization
Incorporated organizations are legal business structures that are separate from the individuals that founded them. This is the most common type of nonprofit.
If your nonprofit is an incorporated organization, the IRS requires two submissions to report a name change. First, you must report a copy of any amendments made to the articles of incorporation. These articles are essentially your organization’s rules. Next, you need proof that your state approved your organization’s name change.
A Trust
Trusts operate slightly differently than standard nonprofits. Trusts involve trustees as administrators of the trust and are not necessarily separate from the owners of the trust.
The IRS requires trusts to report a copy of the amendment or a resolution to amend the trust instrument. The trust instrument is similar to an incorporated organization’s articles of incorporation. The amendments must show an effective date of the name change and be signed by one or more trustees.
Unincorporated Association
Unincorporated associations are partnerships of at least two people who are working to better the public but have not established a formal legal structure. These groups are common, and many people form them without realizing it. They can include groups as simple as a few friends joining together to raise money for a school event.
The requirements for unincorporated associations are similar to incorporated organizations and trusts. The IRS requires a copy of amendments made to your organizing document. This document should show the date the name change goes into effect and must be signed by at least two members.
Step 6: Inform the public.
While not required by law, letting your donors know about your name change is essential for maintaining their support.
Start by letting supporters know about the name change and when it will be implemented in advance. Send out an email to supporters on your emailing lists. For those not subscribed, make a blog post or post on social media, depending on which is likely to get more traffic.
Then, update any place your new name will show. This includes websites, social media accounts, email lists, and bank accounts.
Your nonprofit should update and inform the nonprofit sphere about its name change, too. Perform a quick Google search using your organization’s old name, noting any groups that may use that name to advertise or increase awareness about your nonprofit. Contact these groups to update them about your new name. Additionally, update any nonprofit databases your old name may be listed in, such as a matching gift database.
Last, the Google Ad Grant tool can be a useful tool for spreading the word about your name change. Update all of your ad campaigns to reflect your new name. Then, whenever someone searches for keywords relevant to your nonprofit, they’ll learn to associate those ideas and topics with your new name.
If your nonprofit is looking to elevate its branding strategy, consider partnering with Getting Attention’s team of nonprofit marketing experts. At Getting Attention, we specialize in enhancing digital marketing for nonprofits with Google Grants. To learn more about our nonprofit marketing services, explore how the Google Ad Grant can be the first step to getting your new name in front of supporters.
Want to learn more about nonprofit marketing and branding strategy? Check out these resources:
Nonprofit Videos We Love: 10 Inspirational Examples
/in Nonprofit Communications /by Jessica KingCurrently, video is the marketing tool for grabbing supporters’ attention. Video marketing surveys report that 92% of businesses said they see a positive return on investment from video, 87% say it has positively impacted sales, and 96% say it has increased understanding of their products.
These numbers are hard to beat, and nonprofits can take a page from businesses finding success with video by incorporating it into their own strategy.
To help you get started, we’ll explore a few video fundamentals for nonprofits before sharing 10 videos to inspire your video-making efforts.
As you envision your own videos, stay focused on how they’ll fit into your marketing plan and what you can do to get as many eyes on them as possible.
Why do nonprofits need video?
The statistics about the power of video don’t lie, but why is video such a strong medium for nonprofits? With its ability to share immersive visuals, audio, and stories, video can help your nonprofit demonstrate its:
Need more evidence? Fortunately, marketers have already done the research to back up their confidence in using video.
With these benefits, video can be a transformative new tool for grabbing supporters’ attention.
How to make a nonprofit video
Just like developing a general marketing strategy, your nonprofit videos must have a clear goal, a specific audience, and the right tools to see it through to completion. Let’s break down what these factors mean for video.
Establish Your Video’s Purpose
Nonprofit video is a broad term that can include short animated videos about a specific issue as well as over 30-minute videos announcing a new program initiative. When planning your video, decide what actions you want viewers to take afterward, whether it’s donating, volunteering, or just being more informed.
To give you an idea about what kind of video to produce, here is an overview of the main six types of nonprofit videos:
Your videos can be emailed to supporters, posted on social media, or featured on your nonprofit’s YouTube channel. You can also embed videos directly into key landing pages on your website to engage visitors and teach them about your nonprofit in a quick, dynamic way.
If your nonprofit is interested in the Google Ad Grant, embedding videos into your target landing pages is a way to strengthen your website as a whole, increase time on page from new leads, and start your relationship with new visitors off on the right note.
Determine Your Audience
When choosing your video type, consider who the video is for. Think about what actions you want supporters to take and what types of storytelling and visuals are likely to resonate with that audience.
While your nonprofit will be able to go into more granular detail about audience demographics when planning your videos, there are essentially three different types of audiences a video can be aimed at:
When you know your audience, you’ll be able to choose the content, visual style, and calls to action that will inspire them specifically.
Gather Equipment or Work with a Nonprofit Video Production Company
Once you know what you want your video to accomplish and who your video is targeted at, you’ll need to consider what goes into making a video.
For nonprofits trying to stay on a budget, they can produce videos in-house. At a minimum, the equipment you’ll need includes:
Additionally, consider your video style and what you’ll need to create the type of visuals you want. If you need footage of your volunteers in action, plan a day to go out and film. If you want animated footage, look up freelance animators.
For nonprofits with the resources to spend on professionally designed videos, partnering with a nonprofit video production company can be well worth the costs. Browse the video libraries of top production companies you’re considering to find one with the filmmaking style that best suits your nonprofit. Then, reach out to get more information about their process and rates.
10 Inspirational Videos and What Makes Them Great
The most surefire way to learn what makes a strong nonprofit video is to watch the inspiring videos other nonprofits are producing. To help your nonprofit start brainstorming video content, here are 10 nonprofit videos and why we think they’re great:
1. United Way of Metro Chicago
United Way of Metro Chicago’s video promoting their program to make Chicago a more equitable place for residents of all backgrounds demonstrates how nonprofits can strategically use music to evoke specific emotions in their videos.
Opening with a roaring guitar riff grabs viewers’ attention immediately before the abrupt cut to silence to highlight the impact of the interview the video is framed around, then finally transitioning to melancholy music that reflects the serious tone of the issues being addressed.
2. Love146
In their video, Family Changes the Situation, Love146 shows how nonprofits can get creative and make engaging videos even when they have little footage. With dynamic editing, the video heightens the intensity of an otherwise straightforward interview from its founder with typography, a bold visual style, and careful integration of stock footage.
3. The Colorado Trust
One effective storytelling technique is to use a specific individual’s story as a focus point for a larger issue. The Colorado Trust showcases the effects of depression in ranchers by opening with a highly personal story from one of their constituents before incorporating interviews from trained mental health professionals to put this story in a wider context.
4. American Cancer Society
Interested in creating an animated video? The American Cancer Society demonstrates how nonprofits can keep serious topics lighthearted by using a bright, cartoony style in their animated video series about how to prevent skin cancer.
5. Mutual Rescue
While many nonprofit videos are short, often under two minutes in length, Mutual Rescue’s video, Keema and Her Pack, is a useful example for organizations interested in creating long-form video content. In its nearly 10-minute run-time, the video holds viewers’ attention with multiple angles, animated visuals, and by incorporating footage and audio filmed on location and interviews shot in a studio.
6. Operation North Pole
Video can be used to promote all sorts of activities at your nonprofit as this video from Operation North Pole demonstrates. To help market a major fundraising event, Operation North Pole went all out putting together a short, snappy promotional video with fast cuts and artistically framed visuals that get event participants excited to sign up.
7. Transportation Alternatives
For some videos, just visuals and music are enough. Transportation Alternatives helps viewers visualize the importance of spatial equity through just the use of animations, typography, and music, creating a compelling video without the use of a voiceover.
8. World Vision International
World Vision International is dedicated to protecting children all over the world, and their Hidden Heroes campaign video works to show their impact over time. Nonprofits interested in creating impact videos can take cues from their use of mixed media, combining footage of volunteers at work with still photographs and historical footage.
9. Flatwater Foundation
If your nonprofit just has interviews and stock footage, you can still make a compelling video like the Flatwater Foundation. By combining multiple interviews and footage of their constituents walking through nature, their video creates a cinematic experience, pulled together by recurring images of water between cuts.
10. The Tech Interactive
With testimonial videos, many nonprofits default to filming static interviews that feature a constituent doing little besides speaking directly to the camera. The Tech Intractive aims to tell the story of one of their constituents in Scientist Stories, Robin D. López through the use of action shots that convey their organization’s impact and keep viewers engaged.
Once you make your videos, it’s time to start driving traffic to them. Discover how you can use marketing tools like the Google Ad Grant to get your video in front of supporters with these resources:
Leveraging Direct Mail for Your Annual Fund Campaign: 5 Tips
/in Nonprofit Communications /by ContributorLaunching your annual fund campaign is a critical task for nonprofits, and it is important to get the most out of your efforts to best pursue your mission. In order to fulfill your needs, it’s a good idea to leverage effective planning and promotion strategies to get the word out far and wide.
And how can you do that? We suggest direct mail.
Adjusting to the COVID-19 pandemic has been a challenge for all sorts of organizations, yet we know that your mission needs support now more than ever.
At GivingMail, we work to provide a simple and affordable way for nonprofits to build relationships with supporters and fund their causes. We’ve seen the power of direct mail firsthand, and we believe that it has the potential to make a difference in your annual campaign.
Specifically, these five tips can help maximize the impact of your fundraising dollars and bring in more revenue for your annual fund:
Ready to dive into each of these nonprofit fundraising tips and discover the power of direct mail for an annual campaign? Let’s get started.
1. Launch a marketing campaign ahead of time
Your nonprofit marketing strategies can make or break your annual campaign’s potential net donations. Marketing to get the word out prior to your annual campaign is a valuable strategy that can serve both immediate and long-term needs well.
Ensuring that people know about your organization and its mission prior to receiving your largest asks will help people recognize you by name and make it more that they’ll contribute. However, the message should be clear, explaining the reason behind your cause and that a more significant appeal is coming.
This way, you can give supporters a taste of what they are going to support and hopefully excite them to donate when the time comes for your large-scale annual mailing.
2. Seek out a fundraising consultant
If you’re looking to maximize the ROI (or return on investment) of your annual fund campaign, we recommend seeking a nonprofit consultant. After all, fundraising consultants provide unique expertise and can help guide your campaign in the right direction—especially if you’re not sure where to start.
The right fundraising consultants are not only good at helping you accomplish what you need, but they can also help you discover what exactly it is that you do need. These professionals are well-versed in giving tendencies and understanding which recipients are most likely to donate to your cause.
Each segment of your audience has different things that are important to them, and your donors will respond better to your mailing if your messaging specifically appeals to their wants and needs. However, it can be difficult to make sure your appeals are carefully crafted with the intended recipient in mind—which is where your consultant comes in.
Decisions like these can grow the potential your mailing has of bringing in the most amount of donations possible. Not to mention, it certainly won’t be their first experience with an annual fund campaign.
3. Target existing and repeat donors
One-off donations can be great for certain causes. However, for long-term success, repeat donors provide more sustainability and reliability. For a successful annual fund campaign, we recommend largely targeting existing supporters.
It’s also cheaper to retain an existing donor than it is to constantly seek one-time donations. That means that existing supporters often make the best contributors for annual campaigns because of their tendency to show continued support. After all, repeat donors have shown their desire to be a part of your organization and its mission.
To keep repeat donors on board, however, it’s critical that you provide a streamlined giving process and effectively communicate a donor’s impact. When contributing is simple and they understand how their gifts are being used, they’re more likely to give time and time again.
4. Incorporate data-driven strategies
Your fundraising data is a vital resource in determining the best ways to maximize your ROI. It also allows you to track the performance of your direct mail appeals and other fundraising asks, and to think of new ways to produce the best possible results.
Even better, data-driven strategies are great for segmenting your audience and making the most of each piece of mail you send. A great way to do this is to use a donor management software or CRM.
These process your donors’ information and help you manage their preferences, contact information, and engagement history to personalize your outreach and make donors feel like valued members of your organization. This way, you can determine what works best for you and your particular audience, and in what areas there is room for improvement.
5. Work with a direct mail partner
While direct mail is one of the most profitable fundraising channels available, it’s also one that can take a great deal of time and effort to pull off successfully. Working with a direct mail partner is a huge asset in terms of maximizing donations and reallocating resources.
These companies can help you design, produce, and manufacture your direct mail appeals to send for your annual campaign. They have tested their products time and time again and are your best bet for maximizing your ROI.
Effective mailing partners can teach you some very important strategies to boost your donations and provide an easy-to-use platform to streamline the entire process. For example, grabbing your supporters’ attention through the expertise of your partner is a huge step in the right direction in terms of getting a contribution.
All in all, effective direct mail strategies have the potential to bring your annual fund campaign to the next level. By increasing your marketing efforts, targeting dedicated supporters, and leveraging previously collected fundraising data to improve your fundraising, you’ll be well on your way to a successful campaign.
Plus, don’t forget to reach out to the experts for assistance if you’re not sure where to start—whether that’s a nonprofit fundraising consultant or a direct mail partner. Good luck and happy fundraising!
6 Tips to Adjust Your Year-End Fundraising Strategy for 2021
/in Nonprofit Communications, Nonprofit Fundraising /by ContributorAt the start of a new year, it’s a great time for your organization to take an “out with the old, in with the new” mindset when it comes to your fundraising efforts.
In this period of self-reflection, you might be looking to transform your fundraising plans to start seeing improved results. Start by analyzing your previous year-end fundraising strategy to discover opportunities to adjust and improve.
Your year-end giving plan is one of the most important aspects of your overall fundraising strategy for each year. DNL OmniMedia’s guide to year-end giving explains why this time period is so crucial for fundraising—not only does the holiday season put people in a charitable mindset, but the end of the year also represents the final opportunity for supporters to make tax-deductible donations before the new year.
The stats reflect the importance of this period. According to Nonprofits Source, around 30% of annual giving happens in December, with about 10% of all annual donations coming in the last three days of the year.
To adjust and improve your year-end fundraising strategy and maximize your fundraising gains in the new year, there are a few key tips to implement:
In this guide, we’ll take a closer look at each of these tips and offer solutions along the way to get your year-end strategy in top shape with plenty of time for planning and organizing. As they say, the early bird gets the worm (or rather, the increased fundraising boost!), so let’s dive in.
1. Analyze your data from 2020.
Before you start looking ahead and constructing your year-end fundraising strategy for 2021, look back to your data from 2020 to get an idea of how successful your fundraising efforts were last year.
Dig into your organization’s database to analyze past fundraising data. Use this information to find what your organization does well and where you have opportunities for improvement.
For example, if your organization discovers that a lot of your supporters RSVP’d for year-end virtual events and gave a donation on top of their registration fee, you should maintain this as a primary part of your year-end campaign. However, you may also find that your email open rate is lower than expected, meaning there’s an opportunity to better optimize your email marketing strategies.
Keep these discoveries in mind as you construct your year-end plan for 2021.
2. Consider virtual fundraising opportunities.
The COVID-19 pandemic has emphasized the importance of virtual fundraising and amplified its use in the nonprofit sector. This trend for virtual fundraising opportunities is unlikely to go away, so learning how to incorporate it into your strategy now will help you in the future.
If you’re looking for virtual fundraising ideas, there’s no shortage of unique, fun opportunities to get people excited and inspired to contribute to your cause, especially around the year-end holiday season. A few options include:
These ideas and many more can be found on Fundly’s list of virtual fundraiser options, which includes specific ideas for nonprofits, schools, teams, and clubs, and more groups. These types of fundraisers serve a dual purpose of giving your supporters a fun activity to look forward to while also raising contributions to your organization.
3. Build relationships all year round.
While the end of the year provides a great opportunity for raising funds, you don’t want to only reach out to your supporters at the end of the year. By building relationships throughout the year, you can increase your year-over-year retention rate and even increase your year-end donations.
Focus on building relationships through stewardship activities and personalized outreach. For example, you can:
Strong relationships are not only the foundation of your fundraising strategy, but your organization as a whole. Fostering the ongoing support of your volunteers and donors is crucial to maintain your supporter base year after year.
4. Make a plan to start early.
Year-end fundraising isn’t just about the month of December. In fact, many nonprofits really get things up-and-running in late summer (such as in August) or even earlier, when you can start marketing your upcoming events and lay the groundwork for the busy final months of the year.
Therefore, it’s important to start planning for your year-end fundraising campaign early, so you don’t have to scramble as December approaches. This plan should include:
Careful planning guarantees that when the end of the year rolls around, you can be confident that you’ve increased awareness of your year-end events. This allows you to focus on executing your fundraising campaigns effectively and efficiently.
5. Look for new revenue sources.
For the new year, consider diversifying your revenue sources to widen the pool of donation options for supporters. For instance, in addition to your current year-end fundraising plans, you might try:
Instead of relying on the same type of revenue year after year, expanding your funding sources can help you discover areas of untapped fundraising potential.
6. Partner with a tech consultant.
A nonprofit tech consultant can help your nonprofit get organized and strategize for online fundraising opportunities.
When searching for a nonprofit strategy consulting firm, you’ll want to connect with a firm that understands your nonprofit’s fundraising goals and has the experience necessary to offer recommendations for future actions.
Nonprofit tech consultants can help with tasks such as:
If you feel that your team could use a little extra push this year, a tech consultant might be the last piece of the puzzle your organization needs to confidently carry out your year-end fundraising strategy for 2021.
By following these recommendations, you can start your nonprofit off on the right foot this year and get a jumpstart on your year-end fundraising plans. Although the end of 2021 might seem far off, it’s never too early to line up your game plan for your year-end strategy to make sure you’re maximizing fundraising opportunities this year. Happy planning!
Relevancy After Elections: 5 Tips to Stay Connected
/in Nonprofit Communications /by ContributorNonprofits, social good, and politically affiliated organizations attract support in cycles. Charities earn most of their donations at the end of the end of the year, while political organizations attract the bulk of their support during election years. However, operations continue year-round and require year-round support.
To fundraise smarter, create a sustainable base of supporters by staying in touch all year. Research shows that attracting new donors costs approximately ten times more than maintaining current ones. This means starting from scratch at the beginning of each election cycle hurts your organization’s fundraising efforts. It’s more cost-effective than letting supporter relationships slip.
This doesn’t just apply to donors. Whether they’re answering phones, researching potential donors, or canvasing the streets, volunteers help your organization function. Recruiting and training a new group every election cycle is a waste of time and resources. Manage and re-recruit past volunteers to build a knowledgeable base of advocates who can work on behalf of your organization during both on and off seasons.
At Grassroots Unwired, we’re experts in helping grassroots nonprofit and political organizations make the most of their relationships with supporters. Our canvassing and event software solutions are all built around our belief that strong relationships are what drive powerful change.
To help you create and maintain these relationships year-round, we’ve compiled five tips for cultivating consistent support from both donors and volunteers:
Human resources are some of your organization’s greatest assets, and they often require the simplest maintenance. As we move forward in 2021, you can still make the most of our recent election year momentum. Build relationships with supporters and stay vigilant for opportunities to show your base that your mission never takes a break.
1. Keep Your Organization’s Website Up to Date
Your website is the face of your organization. If your organization has a news page or blog, update it regularly, and if you don’t have a news page or blog, consider getting one. After elections, supporters’ attention can drift, but a steady posting schedule signals that your organization is active while also providing quality content to your supporters about your work.
Even if news is slow, don’t neglect basic website maintenance. Here are a few ways to improve your visitors’ experience when they visit your homepage:
If your website needs an update or more sophisticated features, consider hiring a consultant. Web design specialists will know how to create visuals for the web, and some even specialize in specific website types. Do your research ahead of time to figure out what your organization needs and what service makes the most sense for your website.
2. Stay Active on Multiple Online Channels
Technology is your best friend for keeping in touch with your supporters. Regular updates will keep your organization in the back of your supporters’ minds even when election season finishes and they aren’t actively participating in events, pitching in for your canvassing efforts, or otherwise engaging in person. Online communication is also a low-cost investment, meaning you can hit post or send to remind your supporters about your organization without breaking the bank.
However, different supporters watch different platforms for activity, making it necessary to diversify your organization’s outreach approach.
Social Media
While social media has a low bar to entry, don’t start posting without a strategy. Create a formal social media plan with a timeline of posts, an index of appropriate post types, and knowledge about what strategies work best on what websites.
Not all social media is created equal. Many nonprofits use Facebook, Twitter, and Instagram to stay in touch with current supporters and attract new ones. Consider these suggestions for tailoring your content to the context of each platform:
Invest in the platforms your supporters are already on. Volunteers advocating on behalf of your organization will likely use their social media as their main platforms. Even if you don’t have the time to devote to a comprehensive strategy, creating a semi-active account your volunteers can link to will make marketing outreach smoother on both your and their ends.
Email
No matter what other approaches your organization is using, you’ll need email. Regular emails will keep you in contact with your supporters by delivering thank you messages, newsletters, and fundraising letters.
You can improve your email strategies to build relationships with volunteers both when they are and aren’t actively working for your organization. Personalize emails to reference past and current projects your volunteers have worked on and never forget to address them by name. Small touches like these will let your volunteers know that your organization recognizes and appreciates their contributions, which might convince them to lend a hand the next time things get busy.
3. Empower Your Volunteers Through Peer-to-Peer Fundraising
During election cycles, your organization and volunteers coordinate schedules to meet campaign targets. After election season, your volunteers might keep different hours than your organization. Encouraging your volunteers to advocate for your organization individually can lead to connections and marketing strategies unobtainable if you’re directing their every move.
Establish guidelines for branding and appropriate messages, then let your volunteers speak directly with their friends, family, and social media followers about your organization.
While face-to-face marketing currently isn’t practical, your volunteers can still make personal connections online. For example, Grassroots Unwired has virtual canvassing software for political campaigns. This lends itself to giving more independence to your volunteers by letting them log-in from anywhere and engage supporters in video chats at any time. If your organization specialized in canvassing, check out this guide for strategies to employ when election season starts up again.
Keep track of your volunteer’s efforts through regular check-ins and software with real time reporting. This way your volunteers will customize their approach to advocating for your organization while also providing feedback around what is and isn’t working.
Also, never forget to thank your volunteers for all their work!
4. Create High-Quality Branded Merchandise
Branded merchandise benefits both your organization and your supporters all year round. Your supporters get t-shirts and sweaters as additions to their wardrobes, and your organization gets free advertising whenever they wear your merchandise in public.
Designing high-quality merchandise will also be worth it in the long run for everyone. Your supporters will use and wear products that last longer, giving them more opportunities to show them off. Creative designs attract more attention, and out of the box merchandise ideas can spark conversations that lead back to your organization and the work you do.
Shop around before investing in a store or supplier. Some online stores offer more opportunities for different organizations. For example, some suppliers give discounts to nonprofits while others like Bonfire let political campaigns collect donor information during checkout.
5. Offer Volunteers Resources and Opportunities all Year
While it’s unlikely you’ll always have active projects for volunteers, create online resources for volunteers to engage with to keep them interested in your organization during down periods. Find opportunities to create evergreen materials, content your volunteers can interact with at any time without ever being irrelevant.
A few examples of evergreen content are:
Inspire loyalty in your volunteers by making them feel like they’re part of your organization no matter what time of year it is. Pointing them towards activities to keep them interested can inspire volunteer retention and allow your organization to build long-lasting relationships with a strong core of reliable supporters.
While your organization has busy seasons, it should never have an off season. Retaining your volunteers and donors will always be easier than attracting entirely new ones. Keep the lines of communication open all year long, let your volunteers advocate on behalf of your organization, and always say thank you to all your supporters for sticking around.
Is Direct Mail Dead? Here’s Why Fundraising Experts Say No
/in Nonprofit Communications /by ContributorIn today’s society, digital communications have become the norm. This doesn’t mean that direct mail is dead! Nonprofits looking to stand out from their competition incorporate both virtual and direct mail marketing into their strategies.
When you implement direct mail marketing, your team is sending a fundraising appeal to a potential or existing supporter’s mailbox. These are effective for asking for a donation, announcing an event, or reporting on progress toward your goal.
Our GivingMail nonprofit fundraising overview confirms that physical mail should be a main component of your multi-channel marketing strategy. The biggest benefit of sending a letter is the chance to motivate donors with a story about your cause. If your team is still on the fence about sending direct mail, consider the following facts:
With this compelling information, your team has all of the right reasons to implement direct mail into your next fundraising strategy. Let’s dive in!
Direct mail can have a median ROI of 29%. (source)
Direct mail is absolutely worth it when you use it as a working part of a well-defined marketing strategy—especially when you consider it has one of the highest ROI of any fundraising channel..
Your ROI relies on the effectiveness of your messaging, so write your mailers with specific goals in mind. Think of how your wording can raise brand and campaign awareness. Try incorporating these tips into your writing:
Send it to the right people.
Foremost, your letters should be going to the donor segments that are inclined to respond well to your letter. To start this process, you should segment your audience using your donor’s data, paying attention to those who want to receive direct mail vs. those who don’t. You don’t want to waste time and money sending materials to people who are not likely to engage with your appeal.
Hook your reader from the start.
The opening lines of your fundraising letter will make the difference in whether it’s read or not. In choosing a hook, try catering to your reader’s interests and concerns. Use compelling language and create interest surrounding your topic. Depending on your mission, you’ll be able to open with a line such as:
With these, you’ll grab your audience from the start, and increase the chances they’ll want to find out more about your cause and even contribute their own hard-earned dollars.
Speak directly to your reader.
Focusing on your reader can help increase their likelihood to participate in your cause. Write directly to the recipient and explain why you’re choosing them to be your audience and how their participation can benefit them. Include details about volunteering and giving opportunities and how they can be the hero of your campaign.
Effectively writing to your reader will involve including inclusive language such as “you”, or “our”. For example, write: “Your support has helped feed X families in need,” rather than “The organization has fed X families in need.” The personal approach is always the more effective option when calling readers to action.
End with a clear call to action.
Make the point of your letter obvious to readers. Don’t be afraid of conversational calls to action, such as, “What does this mean for you?” or “Here’s how you can get involved.” They’ll feel inclined to help out, and it’ll feel natural and conversational rather than formal. Be sure to include resources for how to give and get involved, and offer a method of contact for questions and concerns they may have after reading your letter.
Speaking to your reader as though they’re the hero of your mission will go a long way in increasing your mail’s ROI. Be sure to make your hook and purpose clear to increased readership and success. For more information on writing for specific campaigns, check out this in-depth fundraising letters template library for your needs.
People remember print better than digital communications.
If you need another compelling reason to incorporate mailers into your communication strategy, consider that a study found recall for print advertisements is 70% higher than digital .
This recall can benefit your organization by leveraging brand awareness in your community. When your readers recall your organization’s name or logo after seeing it in their mail, this creates an association in their mind. Then, when they see your logo or name as a sponsor of an event or on their social media feed, they’ll recognize you!
For example, if someone reads about your upcoming event in a mailer, then sees an advertisement for it on Facebook, they’ll be more likely to remember the event as they run across it later. This simple association can turn a reader into an active participant in your organization.
GivingMail’s guide to direct mail for nonprofit organizations further explains how to create a physical mailer that will efficiently stick in the minds of your readers. Remember, creating a lasting impression with your letter involves tactful visual components as well as effective wording. However, this doesn’t mean you should rely only on direct mail but rather that you should use it in support of your marketing strategy overall.
Direct mail can be combined with digital strategies.
As mentioned before, you can absolutely ask for donations with direct mail fundraising appeals. However, you should also combine your approach and support digital appeals with your direct mail for a well-rounded communication strategy.
In asking for donations in your campaign overall, have one streamlined call to action across every platform so as to not muddle your ask, as well as create a repetitive recall in your reader’s minds when they see your deliverables. This guide suggests that you use a combination of platforms such as:
All in all, it’s a fantastic idea to support your digital fundraisers with direct mail marketing. And, in turn, to support your donation request letter with digital marketing strategies. This multi-channel approach will ensure more people read your message, increasing your impact.
70% of donors feel more valued with direct mail. (source)
Finally, when direct mail is done well with personalized introductions, well-constructed appeals, and information leveraged from your CRM, you have the potential to show that you care about your supporters for more than their wallets. This helps build your donor relationships and can result in higher donor retention rates. Here’s how:
You care about your supporters, and they’ll feel this sentiment when you go the extra mile to mail a letter to their home!
Direct mail surely isn’t dead. Your organization should take advantage of the benefits of sending a mailer. You’ll be sure to stand out from the clutter of digital promotions, effectively communicate your message in a personal way, and help supplement your overall marketing efforts. Get to writing, so that your mission can gain support in a whole new way!